face converter wants to answer this question, How many pages of a PDF can you send via email? You must be aware of size limitations when sending files through email. Most email platforms typically restrict file sizes to approximately 20MB. If your PDF exceeds this size limit, you must either reduce the file size or explore alternative methods for sharing your multi-page PDF at no cost from any computer.
Can a PDF be too large to email?
PDF can indeed be too large to email because most email services impose attachment size limits, which are typically around 20 MB. If your PDF file exceeds this limit, you may encounter difficulties sending it as an email attachment. In such cases, you can attempt to reduce the PDF file size to fit within the attachment size limit.
To achieve this, follow these steps using Adobe Acrobat Pro:
- Open your PDF document in Adobe Acrobat Pro.
- Navigate to the “File” menu.
- Select “Reduce File Size” or “Compress PDF.”
Adobe Acrobat Pro will then guide you through the process of reducing the PDF file size while attempting to preserve the document’s quality as much as possible. This compression process can significantly decrease the file size, making it suitable for email attachments.
Keep in mind that the extent to which you can reduce the file size while maintaining document quality depends on the content of the PDF. Complex graphics and images may experience some quality loss during compression, so it’s advisable to review the compressed file before sending it to ensure it meets your quality standards.
If the PDF remains too large even after compression, you may need to consider alternative methods, such as hosting the PDF in a cloud storage service and sharing a download link or splitting the PDF into smaller parts.
Compressing PDF files for email
Compressing PDF files for email is a smart approach to handle larger documents efficiently. This process involves reducing the size of the original PDF by compressing its data. Through this compression, you can achieve a significant reduction in file size, typically by 20% to 30%. This reduction allows you to send substantial PDF files via email without sacrificing their quality or readability.
Sending large PDF files can be a common challenge, but here are three methods to address it:
TitanFile is a secure file-sharing platform designed for sharing files and messages securely. It offers the advantage of no upload size restrictions, making it easy to send large PDF files. Here’s a guide on how to use TitanFile:
- Sign up for a 15-day free trial, which takes only a few minutes and doesn’t require a credit card.
- Log in to your account and create a new channel, which serves as a secure workspace.
- Add recipients by providing their names and email addresses.
- Attach one or multiple files by clicking the “Attach Files” button and selecting your documents.
- Optionally, send a message along with the file(s).
- Click “Send” to complete the process.
Recipients will receive an email notification that allows them to access the files and respond securely.
Compress the PDFs beforehand
If your PDF files are large (around 50MB or smaller) and need to be just under 20MB for email, you can use online tools to compress them. One such tool is available at smallpdf.com. Follow these steps:
- Upload your PDF files to the compression tool.
- Wait for the tool to compress the files.
- Download the compressed versions, which can reduce the file size by 20% to 80%.
Ensure you review the compressed PDFs to confirm that the quality of the document remains satisfactory.
Split the PDF file into smaller parts
If you have a paid version of Adobe Acrobat DC, you can split large PDF files into smaller segments and send them individually. Here’s how:
- Open Adobe Acrobat DC on your computer.
- Navigate to Tools > Organize Pages.
- Select the PDF file you want to split.
- Click “Split,” specify how many pages each part should contain (e.g., dividing an 8-page document into two parts by setting it to 4 pages), and click the “Split” button.
After splitting, the resulting files will be located in the same folder directory as the original PDF file.
These methods offer effective ways to send large PDF files, ensuring convenience and security for your file-sharing needs.
How to Email a Large PDF—Conventional Ways
Optimize the PDF Size
Most email services have a file attachment size limit, often around 20 MB. If your PDF is slightly larger than this limit, you can try to reduce its size to fit. Here’s how:
- Open your PDF in Adobe Acrobat Pro.
- Navigate to File > Reduce File Size or Compress PDF.
- Follow the prompts to compress the PDF file.
Alternatively, you can use Adobe’s free online PDF compressor, which is user-friendly.
Host Your PDF in the Cloud
If your PDF file is still too large for email even after optimization, you can consider uploading it to a cloud storage service and then share a link to the file instead of attaching it directly. Here are the steps:
- Choose a cloud storage service such as Dropbox, Google Drive, iCloud Drive, or Microsoft OneDrive.
- Create an account if you don’t have one already.
- Upload your large PDF file to your chosen cloud storage service.
- Once the file is uploaded, generate a shareable link to it.
- Compose your email and include the shareable link in the message instead of attaching the PDF.
By hosting your PDF in the cloud, you’ll avoid email attachment size limitations, and recipients can easily access the file by clicking the link.
These conventional methods should help you send large PDF files via email more effectively. If you want to further enhance your documents or explore alternative solutions, keep reading for additional strategies.
I hope this article helps you to send your PDF via email without any problem. If you need, you can convert your PDF to other formats on this website or perform other conversions like cr3 to jpg, eps to ai, ai to pdf and … .